Lakeside Historical Society’s ByLaws
For an updated copy use this link: 2018 LHS Bylaws
Adopted September 23, 1991
ARTICLE I NAME
The name of this organization shall be “The Lakeside Historical Society.”
ARTICLE II OBJECTS AND PURPOSES
Section 1: The objects and purposes shall be to discover, collect and preserve artifacts, books, pamphlets, maps, genealogies, pictures, field books and any and all articles, materials, historical landmarks, buildings and other property which may establish or illustrate the history and to perpetuate the heritage of the United States of America and particularly the Lakeside area.
Section 2: To publish and disseminate such historical matter as this Society may authorize.
Section 3: To operate a non-profit organization.
ARTICLE III MEMBERSHIP
Section 1: The membership year shall be from January 1 to December 31.
Section 2: Qualifications: Any person interested in the purpose of this Society may become a member upon payment of annual dues. Dues not paid by February 1st will be delinquent. Only members in good standing may vote and hold office.
Section 3: Classifications:
A. Annual membership dues.
B. Business, professional and organization memberships shall be entitled to one vote.
C. Life membership dues for individuals and organizations.
ARTICLE IV MEETINGS
Section 1: Regular Meetings: The regular meeting date for the Society shall be the fourth Monday of each month, unless otherwise specified by the elective officers. The time and place of each meeting shall be designated by the president.
Section 2: Quorum: Ten (10) members shall constitute a quorum at a regular meeting for the transaction of any business of this Society.
Section 3: Special Meetings: Special meetings may be called by the president or by the elective officers. The secretary may also call a special meeting upon the written request of not less than ten (10) members in good standing.
ARTICLE V OFFICERS AND DUTIES
Section 1: The elective officers of the Society shall be a President, Vice-President, Secretary and Treasurer. Any two of the elective officers shall sign checks.
Section 2: President: It shall be the duty of the President to preside at all meetings of this Society; call such special meetings as are herein provided for; see that the bylaws, rules and regulations are enforced; appoint chairmen of standing committees and supervise generally the affairs of this Society. The President shall appoint a Corresponding Secretary, a Telephone Chairman and a Parliamentarian.
Section 3: Vice-President: The Vice-President shall be responsible for the program, shall preside at meetings in the absence of the President and perform such other duties as ordinarily pertain to the office. If the President’s office becomes vacant because of death, resignation or otherwise, the Vice President shall assume the duties of the President for the unexpired term.
Section 4: Secretary: The Secretary shall record and preserve minutes of meetings and provide a copy of the minutes to the President within a week. Upon her/his retirement, the Secretary shall turn over to her/his successor, or the President, all records or other property of this Society in her/his possession. The Secretary shall retain all permanent records.
Section 5: Treasurer: The Treasurer shall receive and be responsible for the funds of the Society and shall be accountable to the membership of this Society. The Treasurer shall pay all current bills, with the consent of the President and the Secretary, and keep the membership informed of the financial status of the organization and give a full itemized accounting at each meeting and an annual report at the January meeting. Any bills over $99.00 must be voted on by the membership before payment, but any under this amount do not require a vote before payment. Upon retirement, the Treasurer shall turn over to her/his successor or to the President all funds, books, records and any other property of this Society that is in her/his possession.
ARTICLE VI STANDING COMMITTEE CHAIRMEN
Section 1: Archivist: Will be in charge of the place where our historical materials and items are stored and/or displayed.
Section 2: Curator: Inventory and manage all gifts, books and other properties of our Society,
Section 3: Historian: Maintain a scrapbook of all publicity and news articles concerning the Lakeside Historical Society.
Section 4: Hospitality: Greeting members and guests, having attendance book signed and recruiting refreshment hosts.
Section 5: Membership: Be responsible for membership drives; collect dues and issue membership cards; seek out those interested in the purposes of this Society and enlist their membership. Keep an accurate record of all members in good standing. And when needed, provide the President or Telephone Chairman with a written, regularly updated list of new members and notify members of delinquent dues that are not paid by February 1st.
Section 6: Newsletter: Will be responsible for the newsletter.
Section 7: Press and Publicity: Endeavor to enlist the aid of all newspapers and publications to properly publicize our Society and its aims.
Section 8: School Coordinator: To assist in promoting inclusion of Lakeside history in the school curriculum and to encourage the membership of students.
Section 9: Community Coordinator: To act as liaison between the Historical Society and the community and government agencies.
Section 10: Telephone: To notify Board Members of regular and/or special board meetings as needed.
Section 11: Ways and Means: Coordinate projects with the approval of the Board and membership.
Section 12: Corresponding Secretary: Handle correspondence as directed by the President.
ARTICLE VII ELECTIONS
Section 1-A: At the regular November meeting, a Nominating Committee of three (3) and an alternate shall be elected by a majority vote of the members present to serve for the following year. The committee shall meet with the Parliamentarian immediately after the election to select a chairman and to determine a meeting date.
Section 1-B: A slate of officers shall be presented at the October meeting. Further nominations may be made from the floor at the November meeting, at which time the election of the officers shall be held. Officers shall be elected by a majority of members present, through a show of hands, or if there is more than one candidate for an office, by written ballot.
Section 1-C: Elected officers shall take office on January 1st the following year. Installation shall be in December.
Section 2: No member shall hold the same elective office for more than two (2) consecutive years except the Treasurer who may serve longer.
Section 3: Vacancies in any office shall be filled by a majority vote of the members present at a regular meeting, except in the case of the President as stated in Article V: Section 3.
ARTICLE VII PARLIAMENTARY AUTHORITY
The rules contained in Robert’s Rules of Order, Revised, shall govern the proceedings of the Society except in such cases as are governed by these bylaws.
ARTICLE IX AMENDMENTS
These bylaws may be amended by a two-thirds vote of members present at a regularly scheduled meeting provided the amendment has been submitted in writing at the previous meeting.
The governing body of the Lakeside Historical Society shall be the elective officers, namely the President, Vice-President, Secretary and Treasurer, who shall be elected for a term of one (1) year.
Any officer may be removed from office for due cause after notification by a vote of two-thirds of the members present at a regular or special meeting.
- Board meetings of elected officers, chairmen, and any members who wish to attend, should be held before each regular meeting, not later than the Friday prior to that date. The place and date shall be determined by the President.
- The Board shall be responsible for the annual Hometown Reunion.
- The Board shall annually review the Society’s insurance needs and make recommendations.
- The budget shall be prepared and presented for approval at the January meeting. The Budget Committee shall be composed of the President, Vice-President, Treasurer, Archivist, Ways and Means Chairman, Curator, Church Restoration Chairman and any special projects chairmen.
- There shall be no talking during the regular meeting. Members wishing to speak will be recognized by the President and allowed three (3) minutes to speak.
- Any person addressing the membership, or giving a report, shall stand in front of the group while speaking.
These Bylaws approved at the September regular meeting of the Lakeside Historical Society, held on Monday, September 23, 1991.
Bylaws Study Committee
|Gertrude Davis, Chairman||Marguerite Sherman|
|Marcella Williams||Dolores Meyer|
|Shirley Anderson||Edna Kouns|